Meeting Minutes – September 26, 2017

Minutes

Regular Meeting of

The Marion Park District

Board of Commissioners

September 26, 2017

7:00 p.m.

Boys Scout Cabin

 

Regular Meeting Minutes

 1. Call to Order

The regular meeting called to order by President Gott at 7:05 p.m. with the following

Commissioners present:

Commissioner Gardiner

Commissioner Sheffler

Commissioner McReynolds

Commissioner Gott

2. Open Forum

No one from the public was in attendance at this time.

3. Approval of September 26, 2017 Agenda

Director Reed advised there is a change to the agenda under 11a where “present” needs to be changed to “presented”.  After review of the agenda, this change was only needed to the Commissioners copies and all other locations were displayed correctly.

Commissioner Gardiner made a motion at 7:06 p.m.; seconded by Commissioner McReynolds to approve the September 26, 2017 agenda.  Roll called.  Motion carried with unanimous vote.

4. Approval of Regular Meeting Minutes: August 22, 2017

Director Reed advised there are changes to be made on the minutes.  There needs to be a change in the second paragraph of item 6 Department Reports changing “Cooper” to “Hooper”.  Additional changes in item 11 to “tender her resignation of the Board as of this meeting” to “tender her resignation from the Board as of this meeting and removing “that” in the next sentence.

Commissioner Gardiner made a motion at 7:08 p.m.; seconded by Commissioner Sheffler to approve the August 22, 2017 minutes.  Roll called.  Motion carried with unanimous vote.

5. Approval of August 2017 Financial Report

Commissioner Gott asked Director Reed for highlights or areas needing attention in the financial report.  Director Reed stated that the Marion Park District is into their fiscal year by two months and on an average, we should be at 8.3% / month (16.6%) and currently we are at 15.39%.  He feels we are in good shape and right on track.

Commissioner Sheffler made a motion at 7:10 p.m.; seconded by Commissioner McReynolds to approve the August 2017 Financial Report.  Roll called.  Motion carried with unanimous vote.

6. Department Reports

a. Administration

b. Park Services

All reports were sent out to the Commissioners prior to the meeting.  Director Reed advised that Blue Cross and Blue Shield of Illinois will be volunteering at J.W. Jones Park and has donated $5,000.00 for a “Spruce Up”.  The expenditures will leave approximately $2,000.00 and Director Reed has been in contact with BSN Sports regarding basketball goals and rims.  Director Reed gave the Commissioners highlights of the reports and added a few additional items that have come up after the reports were sent out.  The FOP 5k was to be held this weekend at Ray Fosse Park, but has been pushed back to March 2018.  Director Reed met with Mayor Butler, Commissioner Rinella, Ryan Goodisky and Steve Miller and regarding having a 16U Pony World Championship in Marion August 2018.  There is another meeting scheduled the 1st week of October that he will attend.  Marion Park District will donate Field # 7 for the event.  Director Reed has received a quote from BSN Sports on basketball goals and rims for J.W. Jones Park per the request of Commissioner Gott.  The quote is approximately $1,800 and funds will be used from the Blue Cross and Blue Shield of Illinois donation to “spruce up” Jones Park.

Commissioner Gott moved to the Park Services Report.  Director Reed advised the Commissioners that all speed bumps have been installed at Pyramid Park and Park Services is currently using an excavator to work on the waterways in the bottoms of Pharaoh’s Way Disc Golf.  Park Services has also started working on the Dog Park in Russell Street Park and Director Reed has given Lead Man Matt Strobel a three (3) week deadline for the pavilions, water and electricity to be completed.

7. Commissioners Reports

Commissioner Gott asked if any Commissioners had anything to report.

Commissioner Gardiner requested that rock needs to be placed under the bleachers, especially at

Field #1.

Commissioner Sheffler advised that there is a section by Goofy Golf in the sidewalk that needs repaired.  Director Reed advised he is aware of the situation and removal of that section would be done.  Commissioner Sheffler also advised the bottoms at Pharaoh’s Way Disc Golf are looking awesome.

Commissioner McReynolds stated nothing to add.

Commissioner Gott attended the Unity Christian picnic at Jones Park and spoke with Ron Ferguson.  During his visit at the park he reviewed the basketball goal situation and advised Director Reed that goals at J.W. Jones Park need replaced.  Commissioner Gott will also be speaking at a program on Thursday at a Rotary event and will advise of the Inclusive Playground project.  At the October meeting there will be further discussion of the Inclusive Playground project with the unveiling at the Marion Chamber Block Par – Tee.

8. Executive Session pursuant to 5 ILCS 120/2(c) (2) of the Illinois Open Meetings Act (if requested):

a. Executive / Closed Minutes – Discussion of minutes of meeting lawfully closed under Illinois Open Meetings Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes

b. Negotiations – the collective negotiations between public employers and their employees and deliberations concerning salary schedules for one or more classes of employees.

c. Personnel – To consider the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony or a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity.

Commissioner Sheffler made a motion at 8:04 p.m.; seconded by Commissioner Gardiner to approve going into Executive Session.  Roll called.  Motion carried with unanimous vote.

9. Reconvene to Open Session (possible actions following Executive Session)

Commissioner Sheffler made a motion at 8:55 p.m.; seconded by Commissioner McReynolds to approve reconvening into Open Session.  Roll called.  Motion carried with unanimous vote.

10. Old Business

a. Discuss / Approve prioritizing / finalizing the list of Capital Projects.

Discussion regarding the list of Capital Projects presented.  Director Reed states that he believes the Dog Park will come in around $30,000 depending on the amount of items what they wanted in the project.  Commissioner McReynolds asked how this will compare to Carterville and Herrin, Director Reed replied that it will blow them away.  Commissioner Gott inquired what was left of the Disc Golf course, Director Reed advised that once the waterway project is complete, it will be complete.  Commissioner Gardiner inquired about the tennis court renovation.  Director Reed advised he will start taking bids around February and start renovation around April.  Commissioner Sheffler asked if the courts will be complete by the Memorial Day Tennis event, Director Reed states that it could be.  Commissioner Gott asked if we could start taking bids in January and Director Reed stated that we could.  Commissioner Gott states that we are sitting on $200,000 of the grant money and we need to get this started as soon as possible.  Director Reed advised that he has been in contact with Barb Jacobs and advised her of the timeline for the tennis courts.  At this time there will be no action regarding the list.

Commissioner Sheffler made a motion at 9:07 p.m.; seconded by Commissioner Gardiner to table prioritizing / finalizing the list of Capital Projects.  Roll called.  Motion carried with unanimous vote. 

12. New Business

a. Acceptance of resignation from Lindsay Blades as Commissioner presented to the Board of Commissioners.

Commissioner Gott read the letter into the record.  No action needed.

b. Discuss / Approve Baseball / Softball Tournament dates for 2018 season.

Commissioner Gardiner made a motion at 9:10 p.m.; seconded by Commissioner Sheffler to approve Baseball / Softball Tournament dates for 2018 season.  Roll called.  Motion carried with unanimous vote.  

c. Discuss / Approved Collective Bargaining Agreement between the Marion Park District and

IUOE # 318.

Commissioner Sheffler made a motion at 9:11 p.m.; seconded by Commissioner McReynolds to approve the Collective Bargaining Agreement between the Marion Park District and IUOE # 318.  Roll called.  Motion carried with unanimous vote.

d. Discuss / Approve wage increase for Administrative Assistant, Kim Bauernfeind.

Commissioner McReynolds made a motion at 9:11 p.m.; seconded by Commissioner Sheffler to approve a wage increase of $1.00 per hour for Administrative Assistant, Kim Bauernfeind.  Roll called.  Motion carried with unanimous vote. 

11. Next Meeting Date: October 24, 2017

Commissioner Gott read letters from the public to the Commissioners.

12. Adjournment

Commissioner McReynolds made a motion at 9:17 p.m.; seconded by Commissioner Sheffler to adjourn the Regular Meeting of the Marion Park District Board of Commissioners.  Roll called.  Motion carried with unanimous vote.

In accordance with the provisions of the Americans with Disabilities Act, any individual who is in need of a reasonable accommodation in order to participate in or benefit from attendance at the public meeting of the Marion Park District Board of Commissioners should contact Jack Reed, Director at 618-993-3940.