Minutes
Regular Meeting of
The Marion Park District
Board of Commissioners
July 27, 2021
6:00 p.m.
Boy Scout Cabin
CALL – IN #: (978) 990-5088
ACCESS CODE: 7011383
Regular Meeting Agenda
- Call to Order
President Gott called the Regular Meeting of the Marion Park District to order at 6:03 p.m. with the following Commissioners present:
Commissioner Gardiner
Commissioner McReynolds
Commissioner Gott
Commissioner Welch is out of state, and Commissioner Sheffler will be arriving late.
- Open Forum
Greg and Jennifer Portee were present for the meeting to present the Commissioners of the Marion Park District a plaque from So. IL Advance for outstanding support for the children of the community.
- Approval of July 27, 2021, Agenda
Commissioner Gardiner made a motion at 6:07 p.m.; seconded by Commissioner McReynolds to approve the July 27, 2021, agenda. Roll called. Motion carried with unanimous vote with those present.
- Approval of Budget Hearing Minutes: June 22, 2021.
Commissioner McReynolds made a motion at 6:07 p.m.; seconded by Commissioner Gardiner to approve the Budget Hearing Minutes of June 22, 2021. Roll called. Motion carried with unanimous vote with those present.
- Approval of Regular Meeting Minutes: June 22, 2021
Commissioner Gardiner made a motion at 6:08 p.m.; seconded by Commissioner McReynolds to approve the June 22, 2021, Regular Meeting Minutes. Roll called. Motion carried with unanimous vote with those present.
- Approval of June 2021 Financial Report
Director Reed states on the highlights he wants to bring attention to the Commissioners the increase of the cash on hand from last year to this year in the amount of $62,809.00. This will come close to completing the wall project at Ray Fosse Park. Director Reed verified the over / under cash reserve amount with Kim Meyer and the figures are correct at $324,766.00, this will allow us to complete the wall project and basketball courts at Jones Park. On the year-to-date expense report, he would like the Commissioners to look at the gross profit, we hit 75.3% of our projected estimate for income. On page three of the year-to-date report, we were at 71.53% of the expenditures and turned out really well with the pandemic. On the operating cost in June 2021, we only lost $798.00 at the pool, this is operating cost only and will not reflect the asset depreciation like in the audit.
Commissioner McReynolds made a motion at 6:19 p.m.; seconded by Commissioner Gardiner to approve the June 2021 Financial Report. Roll called. Motion carried with unanimous vote with those present.
- Department Reports
- Administration
- Park Services
- Aquatic Center
Director Reed went over the reports and showed pictures to the Commissioners of Park Services projects and the Aquatic Center.
- Commissioners Reports
Commissioner Gott read into the record that Commissioner Sheffler arrived at the meeting at 6:22 p.m.
Commissioner Gott asked if any Commissioners had anything to report, Commissioner Gardiner, Commissioner Sheffler and Commissioner McReynolds state no. Commissioner Gott thanked Commissioner McReynolds for handling the meeting last month. Commissioner Gott asked Director Reed about roller brushes for the mowers to make the fields stand out. Commissioner Gott also asked Director Reed about other features in the baby pool in addition to the mushroom.
Commissioner Sheffler stated that he wanted Director Reed to look at the signage at Pyramid Park Softball fields.
- Executive Session pursuant to 5 ILCS 120/2(c)(2) of the Illinois Open Meetings Act (if requested):
- Executive / Closed Minutes – Discussion of minutes of meetings lawfully closed under Illinois Open Meetings Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes.
- Personnel – To consider the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony or complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity.
Commissioner Sheffler made a motion at 6:52 p.m.; seconded by Commissioner
McReynolds to go into Executive Session. Roll called. Motion carried with
unanimous vote with those present.
- Reconvene to Open Session (possible actions following Executive Session)
Commissioner McReynolds made a motion at 7:07 p.m.; seconded by Commissioner Gardiner to reconvene to Open Session. Roll called. Motion carried with unanimous vote with those present.
- New Business
- Discuss / Approve bid from E.T. Simonds for resurfacing J. W. Jones Park basketball courts.
Commissioner Gardiner asked if another bid was sought out, Director Reed replied he did contact several others but either didn’t hear back or they weren’t able to complete the project. Commissioner Gardiner suggested contacting Penninger Asphalt out of Anna, IL.
Commissioner Gott asked for a motion for the bid from E.T. Simonds for resurfacing J. W. Jones Park basketball courts with no motion made, item dies for late of motion.
- Discuss / Approve bid from Evrard Company for 100 ft. retaining wall # 1 project in Ray Fosse Park.
Commissioner Sheffler made a motion at 7:19 p.m.; seconded by Commissioner Gardiner to approve bid from Evrard Company for 100 ft. retaining wall # 1 project in Ray Fosse Park. Roll called. Motion carried with unanimous vote with those present.
- Discuss / Approve bid from Evrard Company for 50 ft. retaining wall # 2 project in Ray Fosse Park.
Commissioner Sheffler made a motion at 7:21 p.m.; seconded by Commissioner
Gardiner to approve bid from Evrard Company for 50 ft. retaining wall # 2 project in Ray Fosse Park. Roll called. Motion carried with unanimous vote with those present.
- Discuss / Approve bid from Evrard Company for 100 ft. retaining wall # 3 project in Ray Fosse Park.
Commissioner Sheffler made a motion at 7:21 p.m.; seconded by Commissioner McReynolds to approve bid from Evrard Company for 100 ft. retaining wall # 3 project in Ray Fosse Park. Roll called. Motion carried with unanimous vote with those present.
- Discuss / Approve researching and apply (if eligible for OSLAD and LWCF grants.
Commissioner Sheffler made a motion at 7:24 p.m.; seconded by Commissioner McReynolds to approve researching and applying (if eligible) for OSLAD and LWCF grants. Roll called. Motion carried with unanimous vote with those present.
- Discuss / Approve employment agreement for Director Jack Reed, September 1, 2021 – August 30, 2024.
Commissioner Sheffler made a motion at 7:24 p.m.; seconded by Commissioner Gardiner to table employment agreement for Director Jack Reed, September 1, 2021 – August 30, 2024. Roll called. Motion carried with unanimous vote with those present.
- Discuss / Approve changes to the Grant Application Policy.
Commissioner Sheffler made a motion at 7:26 p.m.; seconded by Commissioner McReynolds to approve changes to the Grant Application Policy. Roll called. Motion carried with unanimous vote with those present.
- Next Meeting Date: August 24, 2021
- Adjournment
Commissioner Gardiner made a motion at 7:27 p.m.; seconded by Commissioner Sheffler
to adjourn the Regular Meeting of the Marion Park District Board of Commissioners. Roll called. Motion carried with unanimous vote with those present.
In accordance with the provisions of the Americans with Disabilities Act, any individual who needs a reasonable accommodation to participate in or benefit from attendance at the public meeting of the Marion Park District Board of Commissioners should contact Jack Reed, Director at 618-993-3940.