Minutes
Regular Meeting of
The Marion Park District
Board of Commissioners
March 28, 2023
6:00 p.m.
Boy Scout Cabin
Regular Meeting Agenda
1. Call to Order
President Gott called the Regular Meeting of the Marion Park District to order at 6:12 p.m. with the following Commissioners present:
Commissioner Sheffler
Commissioner McReynolds
Commissioner Welch
Commissioner Gott
Commissioner Gardiner will be arriving between 7:00 and 7:30 p.m.
2. Open Forum
There were no attendees at the regular meeting.
3. Approval of March 28, 2023, Agenda
Commissioner McReynolds made a motion at 6:13 p.m.; seconded by Commissioner Welch to approve the March 28, 2023, agenda. Roll called. Motion carried with unanimous vote with those present.
4. Approval of Regular Meeting Minutes: February 28, 2023.
Commissioner Sheffler made a motion at 6:15 p.m.; seconded by Commissioner Welch to approve the February 28, 2023, minutes. Roll called. Motion carried with unanimous vote with those present.
5. Approval of January 2023 Financial Report, tabled during the February 28, 2023.
Commissioner Sheffler made a motion at 6:16 p.m.; seconded by Commissioner McReynolds to approve the January 2023 Financial Report. Roll called. Motion carried with unanimous vote with those present.
6. Approval of February 2023 Financial Report.
Commissioner Sheffler made a motion at 6:33 p.m.; seconded by Commissioner Welch to approve the February 2023 Financial Report. Roll called. Motion carried with unanimous vote with those present.
7. Department Reports
a. Administration
b. Park Services
Director Reed went over the reports highlighting the projects that Park Service employees have completed during the month and pictures were also shown to the Commissioners of all the projects completed.
8. Commissioners Reports
There are no reports from the Commissioners at this time.
Commissioner Gardiner arrives at the meeting at 7:03 p.m.
9. Executive Session pursuant to 5 ILCS 120/2(c)(2) of the Illinois Open Meetings Act (if requested):
a. Executive / Closed Minutes – Discussion of minutes of meetings lawfully closed under Illinois Open Meetings Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes.
b. Personnel – To consider the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony or complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity.
Commissioner Gardiner made a motion at 7:18 p.m.; seconded by Commissioner Welch to approve visiting Executive Session. Roll called. Motion carried with unanimous vote with those present.
10. Reconvene to Open Session (possible actions following Executive Session)
Commissioner Gardiner made a motion at 8:10 p.m.; seconded by Commissioner Welch to reconvene to Open Session. Roll called. Motion carried with unanimous vote with those present.
11. Old Business
a. Discuss / Approve FY2022 Audit prepared by Sarah Gibbens, CPA.
Commissioner Sheffler made a motion at 8:21 p.m.; seconded by Commissioner Welch to approve the FY2022 Audit prepared by Sarah Gibbens, CPA. Roll called. Motion carried with unanimous vote with those present.
12. New Business
a. Discuss / Approve RFP’s (Request for Proposal’s) received from solicited accounting services for the Marion Park District.
Commissioner Gott read the proposal information received from Tanner and Associates and Kemper CPA Group.
Commissioner Sheffler made a motion at 8:40 p.m.; seconded by Commissioner Gardiner to approve retaining Kemper CPA Group as the accounting firm to begin on July 1, 2023. Roll called. Motion carried with unanimous vote with those present.
b. Discuss / Approve rate increase for 2023 Aquatic Center season.
Commissioner Sheffler made a motion at 8:23 p.m.; seconded by Commissioner Welch to approve the rate increases proposed for the 2023 Aquatic Center season. Roll called. Motion carried with unanimous vote with those present.
c. Discuss / Approve MOU (Memorandum of Understanding) submitted to the Marion Park District by the Williamson County EMA using a Park location (Soccer Complex) as a staging area in the event of a natural disaster.
Commissioner Sheffler made a motion at 8:23 p.m.; seconded by Commissioner Gardiner
to table the MOU (Memorandum of Understanding) submitted to the Marion Park District by the Williamson County EMA using a Park location (Soccer Complex) as a staging area in the event of a natural disaster. Roll called. Motion carried with unanimous vote with those present.
d. Discuss / Approve accepting the grant award from Illinois Department of Commerce & Economic Opportunity for the Energy Transition Community Grant in the amount of $57,029.00.
Director Reed advised that the Park District will move onto Phase 2 of the Grant application process.
Commissioner Gardiner made a motion at 8:25 p.m.; seconded by Commissioner Sheffler to accept the grant award from Illinois Department of Commerce & Economic Opportunity for the Energy Transition Grant in the amount of $57,029.00 and moving on to Phase 2 of the application process. Roll called. Motion carried with unanimous vote with those present.
e. Discuss / Approve publishing a press release regarding the award of the Energy Transition Community Grant.
Commissioner Sheffler made a motion at 8:25 p.m.; seconded by Commissioner Gardiner to table publishing a press release regarding the award of the Energy Transition Community Grant. Roll called. Motion carried with unanimous vote with those present.
f. Approval of Executive Session minutes from September 27, 2022, October 25, 2022, November 15, 2022, January 24, 2023, and February 28, 2023, to remain closed with or without exception.
Commissioner Sheffler made a motion at 8:26 p.m.; seconded by Commissioner Welch to approve the Executive Session minutes from September 27, 2022, October 25, 2022, November 15, 2022, January 24, 2023, and February 28, 2023, to remain closed without exception. Roll called. Motion carried with unanimous vote with those present.
g. Discuss / Approve a performance bonus for Administrative Assistant, Kim Bauernfeind – Moore.
Commissioner Sheffler made a motion at 8:28 p.m.; seconded by Commissioner Gardiner to approve a performance bonus for Administrative Assistant, Kim Bauernfeind – Moore in the amount of $1.00 per hour retroactive to January 1, 2023. Roll called. Motion carried with unanimous vote with those present.
13. Next Meeting Date: April 25, 2023
14. Adjournment
Commissioner Gardiner made a motion at 8:41 p.m.; seconded by Commissioner Welch to adjourn the Regular Meeting of the Marion Park District. Roll called. Motion carried with unanimous vote with those present.
In accordance with the provisions of the Americans with Disabilities Act, any individual who needs a reasonable accommodation to participate in or benefit from attendance at the public meeting of the Marion Park District Board of Commissioners should contact Jack Reed, Director at 618-993-3940.