Minutes
Regular Meeting of the Marion Park District Board of Commissioners
October 29, 2024
6:00 p.m.
Boy Scout Cabin
Regular Meeting Agenda
1. Call to Order
President Gott called the Regular Meeting of the Marion Park District to order at 6:10 p.m. with the following Commissioners present:
Commissioner Gardiner
Commissioner Sheffler
Commissioner McReynolds
Commissioner Gott
Commissioner Welch was absent from the meeting.
2. Open Forum
There were no attendees at the Regular meeting.
3. Approval of Regular Meeting October 29, 2024 agenda
Commissioner Gardiner made a motion at 6:13 p.m.; seconded by Commissioner McReynolds to approve the October 29, 2024, agenda. Roll called. Motion carried with unanimous vote with those present.
4. Approval of the Decennial Committee Meeting Minutes: September 24, 2024
Commissioner McReynolds made a motion at 6:14 p.m.; seconded by Commissioner Gardiner to approve the Decennial Committee Meeting minutes from September 24, 2024. Roll called. Motion carried with unanimous vote with those present.
5. Approval of the Regular Meeting Minutes: September 24, 2024
Commissioner Sheffler suggested a correction to item 10a since he was not in attendance during the last meeting. A correction will be made to the minutes from Commissioner Sheffler to Commissioner Gardiner.
Commissioner Gardiner made a motion at 6:16 p.m.; seconded by Commissioner McReynolds to approve the September 24, 2024 Regular meeting minutes. Roll called. Motion carried with unanimous vote with those present.
6. Approval of September 2024 Financial Report
Executive Director Odum advised the Commissioners of the information in the account as of October 29, 2024. The financials will not be accurate and will have a lot of negative numbers since we received the tax installment on October 25, 2024.
7. Department Reports
a. Administration
b. Park Services
Executive Director Odum advised the Commissioners of the projects and items that have been completed during the month and showed the Commissioner pictures of projects.
8. Commissioner’s Reports
Commissioner Gott asked the other Commissioners if they had anything to report, Commissioner Gardiner, Commissioner Sheffler and Commissioner McReynolds all stated no. Commissioner Gott asked questions about the skate park from information he had seen on Facebook. Executive Director Odum explained that he and Deputy Director Kim Bauernfeind – Moore had met with the person from the Facebook forum, Jon Duvall. Mr. Duvall had come up with ideas and renovations that could be made at the skate park. ED Odum stated that he would like to see Pyramid Park built up more.
9. Executive Session pursuant to 5 ILCS 120/2(c) of the Illinois Open Meetings Act (if requested):
a. (21) Executive / Closed Minutes – Discussion of minutes of meetings lawfully closed under Illinois Open Meetings Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes.
b. (1) Personnel – To consider the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony or complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity.
Executive Session was not visited during the meeting
9. Reconvene to Open Session (possible actions following Executive Session)
10. New Business
a. Discuss / Approve Resolution 24-05 Truth in Taxation.
Commissioner Sheffler made a motion at 6:50 p.m.; seconded by Commissioner McReynolds to approve Resolution 24-05 Truth in Taxation. Roll called. Motion carried with unanimous vote with those present.
b. Discuss / Approve Ordinance 24-05, Amended Revenues by Source Ordinance.
Commissioner Sheffler made a motion at 6:52 p.m.; seconded by Commissioner Gardiner to approve Ordinance 24-05, Amended Revenues by Source Ordinance. Roll called. Motion carried with unanimous vote with those present.
c. Discuss / Approve Ordinance 24-06, Amended Budget and Appropriations Ordinance.
Commissioner Gardiner made a motion at 6:55 p.m.; seconded by Commissioner Sheffler to approve Ordinance 24-06, Amended Budget and Appropriations Ordinance. Roll called. Motion carried with unanimous vote with those present.
d. Discuss / Approve quote from PDL Building or Johnson & Johnson Enterprise, Inc. for Phase 1 of the addition at the baseball building for the new Administrative Office.
Commissioner Sheffler made a motion at 7:05 p.m.; seconded by Commissioner Gardiner to approve the quote from PLD Building for the Phase 1 addition at the baseball building for the new administrative office. Roll called. Motion carried with unanimous vote with those present.
e. Discuss / Approve Ordinance 24-04, Park Hours Ordinance.
ED Odum explained that it is really hard for the police officers to arrest or ticket anyone in the parks since we don’t have an ordinance or hours the parks are off limits, which is what prompted this ordinance.
Commissioner Gardiner made a motion at 7:07 p.m.; seconded by Commissioner Sheffler
to approve Ordinance 24-04, Park Hours Ordinance. Roll called. Motion carried with
unanimous vote with those present.
f. Discuss / Approve IAPD Credentials Certificate naming a delegate and alternates to the Annual Business Meeting of the Illinois Association of Park Districts.
Commissioner Gott stated that they had typically used Jack as the delegate and no alternates, but anyone is welcome to be an alternate. Commissioner Gardiner stated that he would be interested in being an alternate. Commissioner Gott asked the other Commissioners if they were ok with making ED Odum the delegate, Kim Bauernfeind – Moore as the 1st alternate, and Commissioner Gardiner 2nd alternate.
Commissioner McReynolds made a motion at 7:13 p.m.; seconded by Commissioner Sheffler to IAPD Credentials Certification naming ED Odum as the delegate, Kim Bauernfeind – Moore as the 1st alternate, and Commission Gardiner as the 2nd alternate. Roll called. Commissioner Gardiner – abstain, Commissioner Sheffler – yes, Commissioner McReynolds – yes, Commissioner Gott – yes. Motion carried with 3 – 0 – 1 vote with those present.
g. Discuss / Approve redesign of Pharaoh’s Way Disc Golf logo and new signage quote.
Commissioner Sheffler made a motion at 7:26 p.m.; seconded by Commissioner McReynolds to approve the redesign of Pharaoh’s Way Disc Golf logo and new signage up to $5,000.00. Roll called. Motion carried with unanimous vote with those present.
h. Discuss / Approve cabin rental increase, Boy Scout Cabin rental Mon – Sat. increase to $90.00, Sunday increase to $140.00. Girl Scout Cabin rental Mon – Sat. increase to $70.00, Sunday increase to $120.00
Commissioner Sheffler made a motion at 7:28 p.m.; seconded by Commissioner McReynolds to approve the cabin rental increase, Boy Scout Cabin rental Mon – Sat. increase to $90.00, Sunday increase to $140.00. Girl Scout Cabin rental Mon – Sat. increase to $70.00, Sunday increase to $120.00. Roll called. Motion carried with unanimous vote with those present.
i. Approval of Executive Session minutes from April 3, 2024, April 23, 2024, May 7, 2024, May 28, 2024, June 25 2024, July 23, 2024, and August 27, 2024 to remain closed with or without exception.
These will carry over until the next meeting.
11. Next Meeting Date: November 19, 2024
Commissioner Gott and Commissioner McReynolds have a conflict with November 19, 2024. Commissioner Gott suggested having the meeting on November 21, 2024. All of the present Commissioners agreed that Thursday, November 21, 2024 would work for them.
12. Adjournment
Commissioner Gardiner made a motion at 7:32 p.m.; seconded by Commissioner Sheffler to adjourn the October 29, 2024 Regular meeting. Roll called. Motion carried with unanimous vote with those present.
In accordance with the provisions of the Americans with Disabilities Act, any individual who needs a reasonable accommodation to participate in or benefit from attendance at the public meeting of the Marion Park District Board of Commissioners should contact Zach Odum, Director at 618-993-3940.