Minutes
Regular Meeting of the Marion Park District Board of Commissioners
February 24, 2025
6:00 p.m.
Boy Scout Cabin
Regular Meeting Agenda
1. Call to Order
President Gott called the Regular Meeting of the Marion Park District to order at 6:05 p.m. with the following Commissioners present:
Commissioner Sheffler
Commissioner McReynolds
Commissioner Gott
Commissioner Welch
Commissioner Gardiner was absent from the meeting.
2. Open Forum
There is no one from the public in attendance during the meeting.
3. Approval of Regular Meeting February 24, 2025 agenda
Commissioner Welch made a motion at 6:06 p.m.; seconded by Commissioner McReynolds to approve February 24, 2025, agenda. Roll called. Motion carried with unanimous vote with those present.
4. Approval of the Regular Meeting Minutes: January 27, 2025
Commissioner McReynolds made a motion at 6:07 p.m.; seconded by Commissioner Welch to approve February 24, 2025, agenda. Roll called. Motion carried with unanimous vote with those present.
5. Approval of the January 2025 Financial Report
Commissioner Sheffler made a motion at 6:11 p.m.; seconded by Commissioner McReynolds to approve the January 2025 Financial Report. Roll called. Motion carried with unanimous vote with those present.
6. Department Reports
a. Administration
b. Park Services
Executive Director Odum advised the Commissioners of the projects and items that have
been completed during the month and showed the Commissioner pictures of projects.
7. Commissioner’s Reports
Commissioner Gott asks the other Commissioners if there was anything to report, all Commissioners stated they didn’t have anything to report.
8. Executive Session pursuant to 5 ILCS 120/2(c) of the Illinois Open Meetings Act (if requested):
a. (21) Executive / Closed Minutes – Discussion of minutes of meetings lawfully closed under Illinois Open Meetings Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes.
b. (1) Personnel – To consider the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony or complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity.
Commissioner Sheffler made a motion at 6:30 p.m.; seconded by Commissioner Welch to approve going into Executive Sessions. Roll called. Motion carried with unanimous vote with those present.
9. Reconvene to Open Session (possible actions following Executive Session)
Commissioner Welch made a motion at 6:40 p.m.; seconded by Commissioner Sheffler to reconvene to Open Session. Roll called. Motion carried with unanimous vote with those present.
10. Old Business
a. Discuss / Approve changes to the yearly lease with MYBSA for the concession stand at Ray Fosse Park.
Executive Director Odum advised the Commissioners that after speaking to MYBSA
representatives, they are willing to turn over the concession stand to the Marion Park
District. ED Odum had a meeting with Keith and LaRhonda Beasley to discuss the
information within the lease.
Commissioner Sheffler made a motion at 6:53 p.m.; seconded by Commissioner Welch to approve the yearly lease with Keith Beasley of Beasley Concessions. Roll called. Motion carried with unanimous vote with those present.
b. Discuss / Approve the travel Wildcat program associated with MYBSA which will include, field availability, fees, etc.
ED Odum received a list from Mike Sinnen with all of the participants of the Wildcat
Program, Commissioner Gott states he received the same list. ED Odum shares that this
is not the information that was requested. There was a discussion between Commissioners on how this needs to be addressed, Commissioner Gott states that it is too late for the Marion Park District to charge field rental amounts for this season. This needs to be visited before 2026 so there can be plans made on the Wildcat organization end. There was no motion on this item, and this will be visited sometime later in 2025.
11. New Business
a. Discuss / Approve hours for Manager and Assistant Managers for March / April / May 2025 in preparation for the 2025 Aquatic Center (40 hours total for the 3-month period, this is per Manager and Assistant Manager).
Commissioner Sheffler made a motion at 7:23 p.m.; seconded by Commissioner Welch to approve hours for Manager and Assistant Managers for March / April / May 2025 in preparation for the 2025 Aquatic Center (40 hours total for the 3-month period, this is per Manager and Assistant Manager). Roll called. Motion carried with unanimous vote with those present.
b. Discuss / Approve wage for Manager ($20.00 / hr.) and Assistant Manager ($18.00 / hr.) position for the Aquatic Center.
Commissioner Sheffler made a motion at 7:24 p.m.; seconded by Commissioner McReynolds to wages for Manager ($20.00 / hr.) and Assistant Manager ($18.00 / hr.) position for the Aquatic Center. Roll called. Motion carried with unanimous vote with those present.
c. Discuss / Approve wages for lifeguards and concession positions for the Aquatic Center.
Commissioner Sheffler made a motion at 7:25 p.m.; seconded by Commissioner McReynolds to approve wages for lifeguards and concessions position for the Aquatic Center. Roll called. Motion carried with unanimous vote with those present.
d. Discuss / Approve Goofy Golf lease for 2025.
Commissioner Sheffler made a motion at 7:27 p.m.; seconded by Commissioner Welch to approve the Goofy Golf lease for 2025. Roll called. Motion carried with unanimous vote with those present.
e. Discuss / Approve MSI lease of concession building at the Soccer Complex for 2025.
Commissioner Sheffler made a motion at 7:28 p.m.; seconded by Commissioner Welch to approve MSI lease of concession building at the Soccer Complex for 2025. Roll called. Motion carried with unanimous vote with those present.
f. Discuss / Approve HVAC bids for new administrative office.
Commissioner Sheffler made a motion at 7:33 p.m.; seconded by Commissioner Welch to approve the bid from D & C Heating and Cooling up to $11,000.00 and to include a warranty. Roll called. Motion carried with unanimous vote with those present.
g. Discuss / Approve new sound system at the Aquatic Center from Byassee in the amount of $10,814.12.
Commissioner Sheffler made a motion at 7:36 p.m.; seconded by Commissioner McReynolds to approve the new sound system at the Aquatic Center from Byassee in the amount of $10,814.12 with the Park District paying 50% and the Marion Marlins paying 50% of the billed amount. Roll called. Motion carried with unanimous vote with those present.
h. Discuss / Approve the Black Diamond Pickleball Complex and the need for renovations / repairs.
Discuss of repairs versus reconstruction were discussed, ED Odum was given the directive to obtain quotes and work up a plan for reconstruction of the pickleball courts.
12. Next Meeting Date: March 24, 2025
13. Adjournment
Commissioner Welch made a motion at 7:52 p.m.; seconded by Commissioner McReynolds to approve the adjournment of the Regular Meeting of the Marion Park District. Roll called. Motion carried with unanimous vote with those present.
In accordance with the provisions of the Americans with Disabilities Act, any individual who needs a reasonable accommodation to participate in or benefit from attendance at the public meeting of the Marion Park District Board of Commissioners should contact Zach Odum, Director at 618-993-3940.