Meeting Minutes – October 23, 2018

Minutes
Regular Meeting of
The Marion Park District
Board of Commissioners
October 23, 2018
7:00 p.m.
Boys Scout Cabin

Regular Meeting Minutes

1. Call to Order

The regular meeting called to order by President Gott at 7:15 p.m. with the
following Commissioners present:

Commissioner Gardiner
Commissioner Sheffler
Commissioner McReynolds
Commissioner Welch
Commissioner Gott

2. Open Forum

No public attendees other than the individuals on the agenda – Roger Thomas & Ruth Thomas.

3. Approval of October 23, 2018 Agenda

Commissioner Gardiner made a motion at 7:16 p.m.; seconded by Commissioner McReynolds to approve the October 23, 2018 agenda. Roll called. Motion carried with unanimous vote.

Commissioner Gott asked to move to item 10c, Discuss / Approve The Truth (a non-denominational group) utilizing the Boy Scout Cabins on Wednesday’s in November 2018 from 6:30 p.m. – 8:30 p.m.

Commissioner Sheffler made a motion at 7:17 p.m.; seconded by Commissioner Gardiner to approve moving to item 10c, Discuss / Approve The Truth (a non-denominational group) utilizing the Boy Scout Cabins on Wednesday’s in November 2018 from 6:30 p.m. – 8:30 p.m. Roll called. Motion carried with unanimous vote.

10. New Business

c. Discuss / Approve The Truth (a non-denominational group) utilizing the Boy Scout Cabins on Wednesday’s in November 2018 from 6:30 p.m. – 8:30 p.m.

Ruth Thomas provided the Commissioners with information regarding their non-denominational group (The Truth). They are looking to have meetings in the Boy Scout Cabin every Wednesday in November and meetings will be held from 7:00 p.m. – 8:00 p.m. They would like the cabin from 6:30 p.m. – 8:30 p.m. to allow themselves time to set up and clean up. They expect 30 to 50 people to attend with no music just following what they read in the Bible. There are two missionary ministers in the area and are currently ministering in Benton and would like to move South for their ministry. Commissioner McReynolds asked if they have looked at the facility with Ruth replying that she has attended birthday parties there. Commissioner McReynolds also asked where they meet now, with Ruth replying they currently they have meetings in individual homes. Commissioner Gott asked if they are asking to donate the building or pay for the facility. Director Reed advised that it was presented to Mr. Thomas that it would be $20.00 per hour per the facility charge passed by the Board in February 2016. Commissioner Gott asked about certificate of liability insurance with Director Reed advising that it would be treated just as a birthday party and follow the same guidelines as used for Dark Horse Ministries when they utilized the Boy Scout Cabin with no certificate of liability insurance needed.

Commissioner Gardiner made a motion at 7:25 p.m.; seconded by Commissioner Sheffler to approve The Truth (a non-denominational group) utilizing the Boy Scout Cabins on Wednesday’s in November 2018 from 6:30 p.m. – 8:30 p.m. at the hourly rate of $20.00 per hour. Roll called. Motion carried with unanimous vote.

Commissioner Gott asked for a motion to move to back to item # 4, Approval of Regular Meeting Minutes: August 28, 2018.

Commissioner Welch made a motion at 7:28 p.m.; seconded by Commissioner Gardiner to move back to item # 4, Approval of Regular Meeting Minutes: September 25, 2018. Roll called. Motion carried with unanimous vote.

Commissioner Sheffler asked for clarification of the hourly rental that was approved in February 2016. Discussion of where the hourly rental rate stemmed from and who would be able to utilize the facility for by the hour.

4. Approval of Regular Meeting Minutes: September 25, 2018

Commissioner McReynolds made a motion at 7:33 p.m.; seconded by Commissioner Sheffler to approve the September 25, 2018 minutes. Roll called. Motion carried with unanimous vote.

5. Approval of September 2018 Financial Report

Commissioner Gott asked Director Reed if there is anything that needs to be brought to the Boards attention. Director Reed advised that the most recent tax deposit isn’t included on these financials but will be included on next month, other than that the Park District is in good shape.

Commissioner Sheffler made a motion at 7:34 p.m.; seconded by Commissioner Gardiner to approve the September 2018 Financial Report. Roll called. Motion carried with unanimous vote.

6. Department Reports
a. Administration
b. Park Services

Director Reed hit the highlights for the Administration Report. Director Reed reported on the monies received for the month and items completed by himself and Administrative Assistant Kim. Commissioner McReynolds asked what the Personal Property Replacement Tax, Commissioner Gott read that it replaces money lost by local governments that is paid out eight (8) times per year.

Commissioner Gott moved to the Park Services report. Director Reed highlighted the information on the report regarding the Inclusive Playground.

7. Commissioner Reports

Commissioner Gott asked the other Commissioner if they had anything to report. Commissioner Gardiner has nothing at this time.
Commissioner Sheffler added that on Thursday the City of Marion has a special meeting scheduled to discuss a crosswalk on Otis and DeYoung. Commissioner McReynolds asked if that was what they looked at last month with Commissioner Sheffler stating yes it was option #3. Commissioner Sheffler also added that the Park District loaned one of the grills to the City for a cleanup day at the City Lake and the organizers appreciated the donation. Commissioner Sheffler also advised the other Commissioners on the upcoming TIFF’s that were introduced and voted on during the City of Marion monthly meeting.
Commissioner McReynolds and Commissioner Welch had nothing to discuss.
Commissioner Gott advised the other Commissioners that he has been watching and keeping up with the progress of the playground at Ray Fosse Park and he would like to take a moment to recognize the Park Services staff of the amount of work they have done on the project.

8. Executive Session pursuant to 5 ILCS 120/2(c) (2) of the Illinois Open Meetings Act (if requested):

a. Executive / Closed Minutes – Discussion of minutes of meeting lawfully closed under Illinois Open Meetings Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes.
b. Personnel – To consider the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony or a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity.
9. Reconvene to Open Session (possible actions following Executive Session)

Commissioner Gott advised that there are no Executive minutes to review and unless someone needs to discuss anything Personnel related, there is no reason to go into Executive Session.

There were no Executive Session items to discuss at this time. No Executive was held this meeting.

10. New Business

a. Discuss / Approve Resolution 18-05 Truth in Taxation.

Commissioner Sheffler made a motion at 8:04 p.m.; seconded by Commissioner Welch to approve the Resolution 18-05 Truth in Taxation. Roll called. Motion carried with unanimous vote.

b. Discuss / Approve utilizing the line of credit from the bid from Farmer’s State Bank to complete the final purchases of the Heartland Regional Medical Center Inclusive Playground.

Commissioner Sheffler made a motion at 8:06 p.m.; seconded by Commissioner Gardiner
to approve utilizing the line of credit from the bid from Farmer’s State Bank to complete the final purchases of the Heartland Regional Medical Center Inclusive Playground. Roll called. Motion carried with unanimous vote.

d. Discuss / Approve IAPD Credentials Certificate naming a delegate and alternates to the Annual Business Meeting of the Illinois Association of Park Districts.

Commissioner Gardiner made a motion at 8:09 p.m.; seconded by Commissioner Sheffler to name Director Reed as a delegate for IAPD Credentials Certificate to the Annual Business Meeting of the Illinois Association of Park Districts. Roll called. Motion carried with unanimous vote.

e. Discuss / Approve final invoicing for the Heartland Regional Medical Center Inclusive Playground from GameTime in the amount of $75,275.40.

Commissioner Gardiner made a motion at 8:11 p.m.; seconded by Commissioner Sheffler to name approve final invoicing for the Heartland Regional Medical Center Inclusive Playground from GameTime in the amount of $75,275.40. Roll called. Motion carried with unanimous vote.

f. Discuss draft Ordinance addressing placement of advertisements and signage on Park District Property (Discussion only)

Commissioner Gott states that this was put on the agenda as a discussion item. The Park District attorney has drafted this Ordinance. Director Reed would like to have this as an approval item in the November meeting once the Commissioners have been able to review the information. Commissioner Gardiner asked how this would be policed and conveyed to those up for election. Director Reed advised that the new Ordinance would be given to the County Clerk and City Administrator and any others that need the information. Discussion regarding the polling places for the day of elections was discussed and signs will still be allowed under the election code.

g. Discuss / Approve Marion Park District paying for flu vaccinations for full-time and temporary employees (9) with Heartland Regional Medical Center Express Care at the cost of $25.00 per employee.

Commissioner Gardiner made a motion at 8:34 p.m.; seconded by Commissioner Sheffler to name approve paying for flu vaccinations for full-time and temporary employees (9) with Heartland Regional Medical Center Express Care at the cost of $25.00 per employee. Roll called. Commissioner Gardiner – yea, Commissioner Sheffler – yea, Commissioner McReynolds – yea, Commissioner Welch – yea, Commissioner Gott – silent. Motion carried with 4-0 vote.

h. Discuss / Approve raises for temporary Park Service III employees Josh Patula and Brock Jones to $9.25 per hour.

Commissioner Gardiner made a motion at 8:36 p.m.; seconded by Commissioner Sheffler to name approve raises for temporary Park Service III employees Josh Patula and Brock Jones to $9.25 per hour effective October 22, 2018. Roll called. Motion carried with unanimous vote.

i. Discuss / Approve finalizing the Capital Projects list

Director Reed states that he doesn’t have any suggestions for any new items at this time.

12. Next Meeting Date: November 27, 2018

Commissioner McReynolds will not be at the on November 27, 2018.

Commissioner Gott asked if anything needs to come before the Board with no response.

13. Adjournment

Commissioner Welch made a motion at 8:41 p.m.; seconded by Commissioner McReynolds to adjourn the Regular Meeting of the Marion Park District Board of Commissioners. Roll called. Motion carried with unanimous vote.

In accordance with the provisions of the Americans with Disabilities Act, any individual who is in need of a reasonable accommodation in order to participate in or benefit from attendance at the public meeting of the Marion Park District Board of Commissioners should contact Jack Reed, Director