Minutes Regular Meeting of the Marion Park District Board of Commissioners Date: January 27, 2025Time: 6:00 p.m. (see call to order time below)Location: Boy Scout Cabin 1. Call to Order Presiding: President GottTime: 6:07 p.m.Commissioners Present: Commissioner Sheffler Commissioner McReynolds Commissioner Gott Commissioner Welch Absent: Commissioner Gardiner 2. Open Forum Members of the MYBSA Board …
Minutes
Regular Meeting of the Marion Park District Board of Commissioners
Date: January 27, 2025
Time: 6:00 p.m. (see call to order time below)
Location: Boy Scout Cabin
1. Call to Order
Presiding: President Gott
Time: 6:07 p.m.
Commissioners Present:
Commissioner Sheffler
Commissioner McReynolds
Commissioner Gott
Commissioner Welch
Absent: Commissioner Gardiner
2. Open Forum
Members of the MYBSA Board attended: Robert Owsley, Kevin Soldner, Fantasia Freyer, Mike Sinnen.
3. Approval of Regular Meeting January 27, 2025 Agenda
Motion (6:09 p.m.) — Sheffler; Second — Welch.
Action: Approve January 27, 2025 agenda.
Result: Roll call; motion carried unanimously (those present).
Order of Agenda:
To accommodate MYBSA attendees, President Gott proposed taking Items 10.a–10.b next.
Motion (6:09 p.m.) — Sheffler; Second — McReynolds.
Result: Roll call; motion carried unanimously (those present).
4. Approval of the Regular Meeting Minutes: December 16, 2024
Motion (7:00 p.m.) — McReynolds; Second — Welch.
Result: Roll call; motion carried unanimously (those present).
5. Approval of the December 2024 Financial Report
Motion (7:09 p.m.) — Sheffler; Second — McReynolds.
Result: Roll call; motion carried unanimously (those present).
6. Department Reports
Administration
Park Services
Report: Executive Director Odum reviewed monthly projects and showed project photos to the Commissioners.
7. Commissioner’s Reports
President Gott asked if there were any reports; no reports were provided.
8. Executive Session (5 ILCS 120/2(c), Illinois Open Meetings Act) (if requested)
(21) Executive / Closed Minutes — Discussion of minutes lawfully closed under OMA, for approval or semi-annual review.
(1) Personnel — Appointment, employment, compensation, discipline, performance, or dismissal of specific employees or legal counsel; including testimony/complaint to determine validity.
9. Reconvene to Open Session
(Possible actions following Executive Session.)
10. New Business
a. MYBSA — Yearly Lease (Ray Fosse Park Concession Stand)
Discussion: ED Odum addressed MYBSA regarding Otis Street concession lease; District proposes taking over the concession stand and not renewing the $1.00 lease.
Comment: Robert Owsley will present to MYBSA Board on Tuesday, January 28.
b. MYBSA — Travel Wildcat Program (rosters, field availability, fees)
Discussion: The Board requests team rosters to verify majority residence within the Marion School District prior to setting fees and other terms.
c. Resolution 25-01 — Designation of OMA Officers
Motion (7:24 p.m.) — Sheffler; Second — Welch.
Result: Roll call; motion carried unanimously (those present).
d. Resolution 25-02 — Designation of FOIA Officers
Motion (7:25 p.m.) — Sheffler; Second — McReynolds.
Result: Roll call; motion carried unanimously (those present).
e. Aquatic Center — Interviewing & Hiring (Manager / Assistant Manager)
Motion (7:26 p.m.) — Sheffler; Second — McReynolds.
Result: Roll call; motion carried unanimously (those present).
f. Energy Transition Grant — Apply for 2025
Motion (7:27 p.m.) — Sheffler; Second — Welch.
Result: Roll call; motion carried unanimously (those present).
g. T-Mobile Grant (Q1 2025) — Apply by March 31, 2025
Motion (7:29 p.m.) — Sheffler; Second — McReynolds.
Result: Roll call; motion carried unanimously (those present).
h. Webb’s Heating & Cooling — Soccer Complex Office Unit
Amount: $7,931.00
Motion (7:32 p.m.) — Sheffler; Second — Welch.
Result: Roll call; motion carried unanimously (those present).
i. Sealed Bids — Soccer Complex Parking Lot Project
Bids Opened:
Penninger Asphalt: $58,904.00 (striping $2,500.00; net concrete/labor $56,404.00)
Samron: $54,560.00 (striping not included)
Motion (7:39 p.m.) — Sheffler; Second — Welch.
Action: Approve Samron bid $54,560.00.
Result: Roll call; motion carried unanimously (those present).
11. Next Meeting Date
February 24, 2025
12. Adjournment
Motion (7:40 p.m.) — McReynolds; Second — Sheffler.
Action: Approve adjournment of the January 27, 2025 Regular Meeting.
Result: Roll call; motion carried unanimously (those present).
Status: Meeting adjourned.
Accessibility Notice
In accordance with the Americans with Disabilities Act, any individual who needs a reasonable accommodation to participate in or benefit from attendance at the public meeting of the Marion Park District Board of Commissioners should contact Zach Odum, Director, at 618-993-3940.
